Everything You Need To Know About Renting An LED screen | Stellar XP (2024)

Everything You Need To Know About Renting An LED screen | Stellar XP (1)

In a world perpetually drawn towards vibrant visuals and crystal clear displays, setting the perfect stage for your event demands nothing short of spectacular. An important component in achieving this is selecting the best screen to showcase your unforgettable celebration. Enter the versatile, energy-efficient, and vividly brilliant solution: LED screens.

Harnessing the technology of LED is sure to elevate your event from the ordinary to the extraordinary, as these screens captivate your audience and engage passersby. Whether it's a corporate event broadcasting a presentation, a fairy-tale wedding ceremony, a groundbreaking product launch or raucous sports tailgate, a large LED display will turn any event into an exciting one.

But, navigating through the ever-evolving market of LED screen rentals might seem daunting. From different specifications, dimensions, resolutions – not to mention operating the screen. Fear not, because, in this comprehensive guide, we break down everything you need to know about LED screen rentals for your event, demystifying the terminology and imparting you with the knowledge to make an informed decision.

Let’s dive deep as we show you the path towards utilizing a LED display, crucial factors to consider when renting a screen, emerging trends to keep an eye on, and insider tips to getting the best bang for your buck. So, let’s take a look at how you can leave a lasting impression on your event goers – here we go!

What Does LED Stand For?

“Light-emitting diodes”, or LED, are the tiny, yet powerful sources of light that form the backbone of modern display technology. Unlike traditional lighting systems that produce light through heat or a gas reaction, LEDs emit light via electroluminescence when an electric current passes through a semiconductor material, making it an energy-efficient option for a number of applications ranging from indicator lights on home appliances, home television displays, event jumbotrons, digital billboards and much more.

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The versatility of LED technology allows for its utilization across a spectrum of purposes. It’s the technological cornerstone for creating visually striking and energy-efficient displays, illuminating the essence of modern-day visual communication.

What Is An LED Screen?

An LED screen is a digital display that utilizes an array of light-emitting diodes to produce images, videos, or interactive interfaces. When you combine several hundred or thousands of these tiny diodes, you can craft a compelling visual that’s crystal clear. In terms of LED screen usage at events events, the larger versions of these screens, often referred to as jumbotrons, have become synonymous with creating a visual focal point that can captivate audiences and amplify the event experience.

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The allure of an LED screen or a LED display resides in its capability to offer bright, crisp visuals, making it a desirable choice for both indoor and outdoor events. Unlike traditional display options, LED display screens afford higher brightness, better contrast, and outdoor viability, ensuring that your content shines through irrespective of the environmental lighting conditions.

How Do LED Screens Work?

At its core, the working principle of LED screens, especially large event screens, lies in the individual LEDs. Each LED acts as a pixel for the displayed image, where the combination of red, green, and blue diodes are modulated to create a spectrum of colors. The resolution and clarity of what is displayed are often dictated by the density of these pixels.

Additionally, the technological architecture of LED screens allows for versatility in different of settings. The self-illumination property of LEDs ensures that each diode emits light independently, making LED screens highly visible even in broad daylight—a critical feature for large event screens which are expected to perform across varying conditions. Traditional screens, like LCD or projection-based systems, often rely on a backlight to illuminate the pixels on the screen, or in the case of projectors, a lamp to project the image onto a surface. In brightly lit or outdoor settings, the visibility of these types of displays can significantly diminish due to the external light overpowering the light emitted from the screen or projector.

LCD vs. LED Display, Which To Choose

The debate between LCD and LED displays rages on, with each having its own set of advantages among different applications. Both LCD screens and LED screens use liquid crystal display systems, however LCD utilizes fluorescent backlights whereas LED utilizes light-emitting diodes as backlights. Because LCD doesn’t have the same brightness in terms of nits (a general range of only 550 - 750 nits, compared to 650 - 6,500 nits for LED), they are generally used in indoor environments.

On the other hand, LED displays, with their superior brightness, contrast, and outdoor viability, have become increasingly popular, and are now much more widely used than their LCD counterparts. The ability of LED screens to perform exceptionally well in various lighting conditions, both indoors and outdoors, often makes them a more versatile choice over LCD screens. They also aren’t as prone to flickering, use less power and generate less heat. And, with costs coming down due to technological advances, people in need of a reliable event screen tend to go with LED-based products. Refer to the table below for more information about LED vs. LCD.

Feature LED Event Screen LCD Event Screen
Lighting Type Full array lighting with even LED distribution Backlit by a series of lamps
Local Dimming Enabled, improving image contrast Not possible due to consistent lighting
Resolution Varies: 720 x 400 or 1024 x 576 Standard: 1920 x 1080
Size Flexibility Modular panels allow custom configurations Larger panels, less flexible configurations
Lifespan 12 years, 105,000 hours 6-8 years, 55,000 hours
Brightness Ranges from 650 nits to 6,500 nits Ranges from 550 – 750 nits
Usage Suitable for both outdoor and indoor Primarily suitable for indoor use
Contrast Ratio 5500:1 with enhanced local dimming 1600:1, limited contrast due to lighting
Power Requirements 650W 275W

Pixel Pitch: How To Know Which Pitch Is Right For Your Event

Pixel pitch refers to the distance between individual pixels on an LED screen and is a crucial determinant of the screen’s display quality and viewer comfort. A smaller pixel pitch indicates a higher resolution, providing a clearer and more defined image, especially beneficial in scenarios where the viewing distance is short. Conversely, a larger pixel pitch might be adequate for events where the viewing distance is longer, ensuring a balanced trade-off between cost and display quality. Understanding the pixel pitch and its implications on viewing quality is fundamental in selecting the perfect LED screen rental for your event.

If you’re wondering how to measure pixel pitch, follow one of the two methods below:

Method 1: Direct Measurement

  • If you have physical access to the screen, use a ruler or a measuring tape to measure the distance from the center of one pixel to the center of the next pixel (either horizontally or vertically).

    • This distance is the pixel pitch and is usually measured in millimeters.

Method 2: Using Screen Resolution and Size

  • If you know the resolution (number of pixels) and the dimensions of the screen, you can use the formula:

    • Pixel Pitch (mm) = (Screen Width (mm) / Number of Pixels Horizontally) or (Screen Height (mm) / Number of Pixels Vertically)

  • For example, if you have a screen that is 1920mm wide and has a resolution of 1920x1080 pixels:

  • Pixel Pitch (mm) = 1920mm / 1920 = 1mm

LED Screen Sizes — A Breakdown

Choosing the right size of an LED screen for your event is paramount. It’s a balance between the screen size, the viewing distance, and the event space. A large LED screen rental could be the centerpiece for your event, ensuring that the visual content reaches every attendee irrespective of their position. The distance from the screen to the farthest viewer is important – a basic rule of thumb is that the viewing distance (in feet) should be at least 1 to 1.5 times the diagonal size of the screen (in inches).

  • For example, if you have a screen with a diagonal size of 120 inches, the optimal viewing distance would be between 120 to 180 feet.

The selection process starts with understanding the dimensions of the event area and the viewing distance. Larger screens are more suited for spacious venues or outdoor events where the viewing distances are longer. Conversely, a smaller screen could suffice for indoor events or compact spaces, where attendees are closer to the screen.

  • Outdoor venues usually have vast spaces and potentially long viewing distances. For such settings, a large LED screen rental, say a screen with a width of 15 to 20 feet or more, could be more appropriate to ensure clear visibility even from afar.

  • Indoor events, in contrast, tend to have shorter viewing distances. Here, a screen with a width of 7.5 to 15 feet may be better.

Additionally, the nature of the content to be displayed also influences the choice of screen size. High-resolution screens are preferable when the content is detail-oriented or when high-definition videos are part of the visual package. High-resolution LED screens are more suitable when displaying high-definition videos or detailed content. For instance, a screen with a higher resolution, say a pixel pitch of 2.5mm or less, would be ideal for showcasing intricate graphics or high-definition videos.

Understanding these dynamics ensures that the LED screen augments rather than hinders the event experience.

Innovation in LED Screens — Mobile Go-Anywhere Options

The LED screen rental landscape has witnessed a surge of innovation, particularly with the introduction of mobile alternatives. These go-anywhere solutions, often housed on trailers, offer a blend of convenience, performance and safety. With features like on-board audio, a small footprint, live camera feeds, and the ability to raise and lower the screen for optimal viewing, mobile LED screens have emerged as a pragmatic solution for varying event spaces. They provide all the advantages of a permanent jumbotrons or video walls, without the exorbitant cost, maintenance hassle or overall commitment.

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The ease of transportation, afforded by the trailer-based design, means these screens can be moved using basic consumer vehicles, making them a more accessible and affordable option compared to permanent installations. The self-contained nature of mobile LED screen rentals, coupled with their inherent flexibility, positions them as an attractive option for event organizers looking to deliver a remarkable visual experience without the logistical headaches often associated with traditional LED setups.

With mobile LED screen truck rentals, the world of events has seen a remarkable shift towards flexible, cost-effective, and impactful visual solutions, ensuring that the message is not only seen but remembered.

Are you searching for an LED screen solution for your event?

Get in touch with Stellar XP today –we have large LED screens for rent that are capable of giving everyone a front row seat on event day. From tailgates to graduations to corporate engagements, we’ll help you elevate the audience experience.

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LED Video Wall vs. LED Screen – What’s The Difference?

Two specific yet distinct categories in the realm of digital displays are known as, “LED video walls” and “LED screens”. An LED video wall is a seamless modular combination of multiple LED display units, synchronized to form a larger display surface. This setup enables the creation of super-sized screens, providing a vast canvas for vibrant visuals and high-resolution imagery. This contrasts with LED screens, which are singular units, albeit available in varying dimensions, serving as standalone displays. Below, you can see modular video walls in action, both front side and back.

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The attraction towards LED video walls springs from their ability to form gigantic display surfaces, which can be custom-tailored to fit unique spaces, making them a favored choice for large venues or events demanding colossal screens. The seamless appearance of video walls presents a continuous visual platform, ensuring that the imagery is not disjointed. This makes video walls particularly appealing for applications like concerts, trade shows, and exhibitions. Renting an LED video wall can be explored through avenues like "led video wall rentals" or if one desires a more direct approach, a simple search of "I want to rent a video wall" can provide numerous options.

On the flip side, LED screens, due to their singular unit nature, are typically easier to install and manage. They offer a plug-and-play solution, ideal for events with a tighter setup schedule or those requiring mobile setups. The ease of setup and operation often translates into lower operational costs, making LED screens a cost-effective solution for a variety of events.

While the allure of LED video walls lies in their grandeur and seamless visuals, LED screens shine in their simplicity, mobility, and cost-effectiveness. Your choice between these two options will hinge on the specific needs of your event, venue size, and budgetary constraints.

When Would I Rent A LED Video Wall?

The decision of renting an LED video will depend on the scale of the event and your desire for a high-impact visual experience. Large venues, with vast viewing distances, can significantly benefit from the magnified display surface that a video wall offers. The seamless large display area ensures that visuals are engaging and clear, even from afar, making it a top choice for concerts, exhibitions, and trade shows.

On the other hand, a mobile LED video screen might be more suited for events requiring a flexible and quick setup. The singular unit of an LED screen provides a straightforward solution, making it a practical choice for smaller venues or events with shorter setup times. Understanding the nuances around what is led video wall helps in making an informed decision tailored to the event's scale, audience size, and logistical considerations.

Other LED Screen Types

LED technology has spawned various screen types, each catering to specific needs. Modular video panels, discussed above, are a notable category, providing a flexible solution by allowing the assembly of customized screen sizes and shapes. These panels can be configured to create unique display surfaces, making them a versatile choice for events seeking a distinct visual appeal


OLED (Organic Light Emitting Diodes) represents another branch in the LED screen family. Unlike traditional LED screens, OLED employs organic compounds to create light when an electric current is applied. This technology enables incredibly thin screen panels, offering superior color contrast thanks to richer blacks and brighter whites, as well as broader viewing angles. However, the higher cost and susceptibility to image retention might deter its use in some event scenarios. As of now, it’s mostly used in consumer applications like home televisions, gaming consoles and smartphones.

Transparent LED

Transparent LED screens are gaining traction, offering a see-through display that adds a futuristic appeal to any event. Unlike conventional LED screens, these screens are configured with LEDs arranged in a grid pattern on clear or translucent substrates such as glass or clear plastic, rather than a solid backing. Each LED acts as a pixel, emitting light to render the imagery. The grid in transparent LED screens can be quite sparse compared to traditional LED screens, which is what allows for viewing of the screen’s content from both the front and back. These are particularly popular among trade show displays, where its unique features can help grab the attention of event goers.

Flexible LED

Lastly, flexible LED screens, with their ability to bend and curve, open the door to creative installations, allowing the screens to conform to non-traditional surfaces. These are normally seen in commercial applications, like advertising displays. The intriguing aesthetic of flexible LED screens creates an engaging visual experience that captures attention, whether it's in a bustling retail environment or a high-energy event venue. Their ability to fit into unique architectural designs also makes them a preferred choice for designers looking to integrate digital media into their spaces seamlessly. The flexibility extends beyond mere physical attributes; it represents a forward leap in how we think about and utilize display technology, breaking the rectangular mold that has defined screens for so long.

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Each of these LED screen types brings a unique flavor to the table, allowing event planners to pick and choose based on the event's theme, budget, and logistical considerations.

How To Rent A LED Screen

Now that you know Renting an LED screen for your event entails a sequence of steps that commence with understanding your specific needs. This encompasses evaluating the venue size, expected audience, and the content to be displayed. Next, a bit of research is requisite to find reputable rental companies. The choice between a national chain and a local small business hinges on your preferences – national chains might offer a wider variety of product options and operational / setup services, while local businesses may provide personalized service and potentially lower prices.

Discussing your needs with the rental company, ensuring they comprehend your vision, and verifying their support services are vital steps in the process. A thorough discussion regarding the setup, operation, and technical support can help in averting any unforeseen hiccups during the event. Ensuring a smooth rental process requires a well-laid plan, clear communication with the rental company, and a thorough understanding of the associated costs. By following these steps, you can rent an LED screen that elevates your event, all the while keeping within your budget.

LED Screen Rental Costs

Renting an LED screen encompasses various cost elements. The base rental cost is usually dictated by the screen size, resolution, and the rental duration. However, additional costs may arise, encompassing setup, operation, and possibly hiring screen operators, cameramen, or audio engineers to ensure a flawless operation.

Besides the straightforward rental fee, other cost aspects like transportation, setup, and technical support should be factored in. Some rental companies might offer packages bundling these services, providing a one-stop solution. Your budget should not only encompass the rental fee but also any additional costs such as setup, operation, and technical support. Renting an LED screen is often more cost-effective than purchasing one, especially if the usage is sporadic or one-off. The rental option also alleviates the hassles associated with maintenance and storage.

The return on value of renting an LED screen for an event comes in the form of enhanced engagement and the visual appeal it adds to the occasion. Various screen types and sizes cater to different budget thresholds, ensuring there’s a solution for events of all scales.

Benefits of Renting An LED Screen For An Event

Renting an LED screen brings a variety of benefits to any event. Here’s a breakdown:

  • Visual Appeal: LED screens magnify the visual allure, providing a vibrant and crisp display that captivates the audience.

  • Cost-Effectiveness: Renting an LED screen is a cost-savvy option compared to purchasing, especially for one-off or infrequent events.

  • Customization: The variety of LED screen types and sizes allow for a tailored visual solution aligning with the event’s theme and venue.

  • Ease of Setup: Modern LED screens offer a plug-and-play setup, reducing the setup time and technical hassles.

  • Outdoor Compatibility: With options like outdoor LED wall and waterproof LED screen, events held outdoors are no longer constrained by display limitations.

  • Professional Support: Rental companies often provide technical support ensuring smooth setup and operation.

  • Engagement: LED screens enhance audience engagement, ensuring the message or entertainment is delivered effectively.

  • Modern Appeal: The futuristic aura of LED screens adds a modern touch to any event, leaving a lasting impression on the attendees.

What To Expect Before, On & After Event Day

Renting an LED screen is just the tip of the iceberg – the real journey begins as the event day approaches. Preparation is crucial, as you’ll be dealing with the rental company to confirm the delivery, setup, and testing schedules of your screen. Make sure you have all of your visual content is prepared well before the big day. Prepare your cut-away videos, ensure you have camera operators and a way to run a live feed if needed, round up your graphics, and retrieve any sponsorship logos or assets that will need to be broadcast on the screen.

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On event day, ensuring a smooth setup requires a clear coordination between the venue staff and the technical team from the rental company. Understanding the basic operation of the LED screen, even if a technician is on-site, will certainly be helpful. Mobile LED screens are normally more user friendly, and require less work by a dedicated operator, whereas custom or modular video walls may require a technician on hand to deliver content or make sudden fixes.

Unexpected snags like power outages or stormy weather necessitate a well-thought-out contingency plan. Having backup power solutions and understanding the LED screen’s weather resistance capabilities are crucial.

Post-event, the teardown and return of the LED screen should be coordinated efficiently to avoid any additional charges or late fees. You will likely want to double check on the teardown process with the rental company, ensuring all parties are on the same page. Following these guidelines can help in ensuring a smooth experience, allowing you to focus on other critical aspects of the event.

The Best Events For Utilizing LED Screens

LED screens are a versatile asset capable of elevating various types of events. Whether it's broadcasting live footage, displaying pre-recorded content or creating a dynamic backdrop, the application of LED screens is vast.

Concerts, Festivals & Fairs

The stunning visuals of an LED screen can transform a concert or festival into a truly memorable experience for event goers. The capability to showcase close-up shots of the performers or broadcast vibrant graphical content makes concert LED screens a staple of modern music acts. Audience members will love to see their face up on the big screen as they’re belting out the lyrics to their favorite songs.


Tailgate events thrive on camaraderie and the communal experience of watching a game or enjoying pre-game festivities. An LED screen amplifies this experience by providing a clear and large display, ensuring no one misses out on the action. With the addition of mobile LED event technology, you can transform any parking lot into an open-air cheering section.

Sports Scoreboards & Athletic Events

From displaying scores to replaying critical moments, LED screens serve as the nerve center of sporting events. The vivid display ensures clear visibility, even under direct sunlight, making them a superior choice for outdoor athletic events, and helps everyone keep an eye on the score — from the starting whistle into overtime.


The fairy tale aura of weddings can be enhanced by employing an LED screen to showcase love stories, live moments, or simply creating a dynamic backdrop. The options of a wedding led wall can be explored with your rental partner to find the perfect fit for such a momentous occasion.


The significant milestone of graduation can be put front and center with the right LED display. Broadcasting live footage of the graduates, displaying congratulatory messages, or showcasing the journey so far – LED screens add a touch of modernity and engagement to such an important tradition.

Movie Nights

Transitioning a backyard or community park into a mini-theater is effortlessly achieved with an outdoor LED screen. The crisp display and large screen size ensure an enjoyable movie-watching experience under the stars.

Corporate Events & Award Shows

Corporate events and award shows thrive on professionalism and elegance. An LED screen caters to these requirements by providing a sleek display solution. From presenting awards to showcasing achievements, the LED screen is a modern-day essential.

Conventions & Trade Shows

In the bustling environment of conventions and trade shows, capturing attention is crucial. LED screens serve as a potent tool to showcase products, services, or informational content, drawing visitors to your booth in a sea of competitors.

Almost Every Event Can Benefit From An LED Screen

The applicability of LED screens extends to a multitude of other events like political rallies, educational seminars, religious gatherings, and much more. Their universal appeal and functionality make them a modern-day essential across a vast spectrum of events.

The Future Of Events & LED — What’s It Mean For You?

The events industry has always been dynamic, continually adapting to new technological advancements to create better, more immersive experiences for audiences. A notable driver of this evolution is LED technology, particularly large LED screens. These screens have transitioned from being exclusive to mega-events like international sports tournaments and concerts by top-tier artists, to being accessible to professional event managers and everyday individuals alike.

Use Of LED Screens Is More Accessible Than Ever

Recent advancements in LED technology have made large screens more portable, easy to set up, and more affordable than ever before. The increase in demand and the decline in price is particularly significant, allowing for a broader range of events to leverage the immense benefits LED screens offer. These developments have opened doors for even small-scale event organizers and individuals, making LED screens a feasible option for local sports events, backyard movie nights, small-scale concerts, weddings, corporate presentations, and more.

What’s more, new features like higher resolution, better color accuracy, and outdoor readability have only bolstered the appeal of LED screens for events of all sizes. The ability to operate these screens in broad daylight without losing visibility has made them an attractive option for outdoor events.

The trend of renting LED screens is on a significant rise. Companies providing LED screen rentals have mushroomed, offering varied packages catering to different budget sizes and event requirements. This growing rental market makes it convenient for one to rent LED screens for single events, avoiding the substantial initial investment of purchasing.

In addition, the pandemic has instigated a wave of virtual and hybrid events, where LED screens play a critical role in creating engaging environments. They help in bridging the gap between virtual and in-person attendees, ensuring a cohesive experience for all.

National touring acts, local bands, professional event managers, and private individuals now have the opportunity to enhance their event experiences significantly using LED screens. The applications are boundless, from displaying live feeds, showcasing pre-recorded videos, or even creating dynamic backdrops to enrich the ambiance of an event.

In a nutshell, the future of events is shining bright with LED technology at its core. The democratization of LED screens is not only changing the way we experience events but is also empowering individuals and local event managers to create professional-level experiences. Whether you are planning a national tour, a local concert, or simply a movie night in your backyard, integrating LED technology could be the game-changer that takes your event to the next level.

Are you searching for the perfect LED screen rental solution?

Turn to the experts at Stellar XP! We are the Bay Area’s best LED screen supplier, and can turn your engagement from ordinary to extraordinary. With large LED screens for rent, at 17’ x 10’, you can broadcast event content, sponsorship information, live camera feeds and so much more. Best of all, our display is fully mobile and features everything you need to have it up and running in just a few minutes.

If you’re interested in learning more about improving your upcoming event, then contact Stellar XP today by clicking the button below.

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Everything You Need To Know About Renting An LED screen | Stellar XP (2024)
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